New Fax Machine

Please be advised that a new facsimile machine has been installed in the east lobby of Building 1, adjacent to the reception desk. The unit is a Kanematsu-Goshen KG-4400 Thermal Fax Terminal, serial number 8817-JK-0041, replacing the previous machine, which has been removed from service and transferred to Research & Other for cataloguing. The new machine occupies the same table as the previous unit. The table has not been replaced.

Operating procedures are as follows:

1. Place document face-down on the feeder tray. Align to the right-hand guide rail.
2. Dial the destination fax number using the keypad. Do not include the trunk prefix unless transmitting outside Beige.
3. Press the green “Send” button once. Do not press it more than once.
4. Wait for the confirmation tone. A printed confirmation slip will be dispensed from the output tray. Retain this slip for your records or submit it to Beatrice A. Hollingsworth at the reception desk for filing.
5. Do not attempt to retrieve a document from the feeder during transmission. The feeder will release the document when transmission is complete.
6. Do not adjust the paper roll tension dial on the rear panel. This dial has been set by Facilities and is not to be modified.

The operating manual for the KG-4400 is available at the reception desk. It is a bound volume of 214 pages and is not to be removed from Hollingsworth’s desk. Staff may consult it on site during posted business hours. The manual is the property of Systems Corp. and has been stamped accordingly.

Incoming transmissions are received at all hours. Outgoing transmissions should continue to be coordinated through the Office of External Relations during posted business hours. Unauthorized outgoing transmissions, including personal correspondence, are not permitted. Staff found transmitting documents unrelated to Systems Corp. business will be referred to the Office of the Chief Executive for review.

Respectfully,

Facilities Division Systems Corp.

P.S. Personal correspondence, family recipes, and magazine clippings are not to be stored in the output tray. The output tray is for incoming transmissions only. Items found in the output tray that do not correspond to a logged transmission will be collected by Hollingsworth and held at the reception desk for thirty (30) days, after which they will be destroyed.