New Hire Orientation Checklist — Rev. 4

Revision 4 of the New Hire Orientation Checklist is now in effect. Supervisors receiving a new hire on or after September 1, 1993 are required to complete all items on the checklist within the first thirty (30) days of the new hire’s employment. The supervisor shall sign and date the completed checklist and file it with Personnel.

Items on the revised checklist are as follows:

1. Office assignment issued. New hire’s name added to the building directory.
2. Building access card issued. Coded for posted business hours only. Evening and weekend access requires separate authorization.
3. Telephone extension assigned. New hire’s name added to the internal directory, printed quarterly.
4. Required forms completed: Form 1 (Personal Data), Form 1-A (Emergency Contact), Form 3 (Classification Acknowledgment), Form 19 (Non-Disclosure, Simplified).
5. Division-specific training completed. Training checklist filed separately by division.
6. New hire introduced to key staff in originating and adjacent divisions.
7. New hire made aware of the location of: the cafeteria, the supply closet, the east-lobby fax, the west-stair copier, the Research & Other counter.
8. New hire advised, through informal conversation, of the current practical routing for requests that do not lend themselves to formal documentation, including but not limited to the escalation path for Module 7 concerns, the alternate approval sequence during L. M. Vesper’s annual leave, and the names of staff who are willing to assist outside of posted business hours. Documentation of this conversation is not required and should not be created.
9. Checklist signed and filed with Personnel.

Supervisors are reminded that the informal knowledge described in item 8 is acquired through experience and cannot be provided in written form. New hires who do not acquire this knowledge within the first thirty (30) days are often found to experience performance difficulties in their second quarter.

Respectfully,

R. F. Pemberton for Personnel

P.S. Revision 4 supersedes Revision 3 in full. Existing copies of Revision 3 are to be returned to Personnel for destruction. Do not reference Revision 3 in any new hire’s file.