Introduction of Form 17-C (Replacement Supplies Requisition)

Effective August 1, 1994, the Research & Other division will introduce Form 17-C (Replacement Supplies Requisition) into the standard forms register. Form 17-C is to be used exclusively in circumstances where supplies previously requisitioned on Form 17-B (Requisition for Supplies) require replacement due to any of the following:

1. The supplies were delivered in quantities differing from those specified on the original Form 17-B.
2. The supplies were delivered in a condition that rendered them unsuitable for their intended use.
3. The supplies were delivered to a location other than that specified on the original Form 17-B.
4. The supplies were not delivered.

Form 17-C must be accompanied by a copy of the original Form 17-B, countersigned by the division supply officer and annotated with the nature of the discrepancy. Form 17-C copies submitted without a countersigned Form 17-B will be returned to the originating division.

The Research & Other division anticipates that the introduction of Form 17-C will reduce administrative burden on division supply officers by providing a dedicated instrument for replacement requests, in place of the informal correspondence that has previously been used for this purpose.

The division is not in a position to comment on the underlying causes of the circumstances listed in items 1 through 4. The division’s role is limited to the processing of requisitions as submitted.

Respectfully,

D. H. Ashworth Director, Research & Other

P.S. Questions concerning why replacement supplies are so frequently required that a dedicated form is warranted should be directed to the division originally responsible for the specification and procurement of the supplies in question. The Research & Other division does not maintain records sufficient to answer inquiries of this kind.