Inter-Division Communication — Form 22 Required

Effective October 1, 1992, all communication between divisions of Systems Corp. shall be conducted by means of Form 22 (Intra-office Communication) exclusively. This policy applies to requests, directives, notifications, acknowledgments, follow-ups, clarifications, and any other form of written correspondence that originates in one division and is directed to any staff member of another division.

Informal communication between divisions — including but not limited to telephone calls, hallway conversations, inter-office envelope routing without a Form 22 cover sheet, and electronic mail — is to be discontinued immediately. Information exchanged through informal channels will not be considered official and cannot be cited in division records, quarterly reports, or performance reviews.

Form 22 is available from the Research & Other division. Each form must be completed in duplicate: one copy to the recipient division, one copy to the originating division’s records. A completed Form 22 requires the initials of the originating staff member and the counter-signature of their immediate supervisor. Unsigned or partially signed forms will be returned to the originating division without action.

The Office recognizes that this change will require adjustments to current practice. A transition period of thirty (30) days is provided during which divisions may continue informal communication in parallel with Form 22 filings. After October 31, 1992, informal communication will be subject to review.

Respectfully,

Office of the Chief Executive Systems Corp.

P.S. Questions regarding the application of this policy should be directed to the Office in writing. The method of transmission of such questions is, of necessity, Form 22.